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Agenda: VERSO external kick-off conference in Middelfart

May 30 to june 1, 2012

Preliminary Agenda – VERSO External kick-off - Denmark

Wednesday 30 May 2012 – Copenhagen

DPU, Aarhus University, Tuborgvej 164, 2400 Copenhagen NV.

9:00-12:00

Knowledge partner meeting – discussion of draft papers

12:00-12:30

Lunch/coffee for all participants in room D170 – presentations of the PPB members

Hereafter we will split into two tracks
Translators in Bulgarian and Greek has been requested.

12:30-12:45

Steering Committee / Project Political Board

Part One

Welcome and presentation of the Agenda, Lead Partner

  • Overall framework – the purpose of this meeting
  • Consolidating the partnership

Finance Managers

Training of Finance Managers, who didn’t participate in the internal kick-off, 8-9 March, 2012.

Documents

Essential documents for approval overview  / project folder:

  • Partnership Agreement  - signed by 30th March
  • Draft Implementation Plan
  • Draft Communication Plan
  • Draft Financial Hand book
  • Draft Terms of Reference for Steering Committee
  • Draft Terms of Reference for Project Political Board

Ms. Svetlana Wolkov & Mr. Jan Kronhede-Jensen, Center of Administration, AU.


Approval:

12:45 – 13:00

Minutes of kick-off 8-9 March 2012

13:00 – 13:15

Draft Terms of Reference for Steering Committee

13:15 – 13:30

Draft Communication Plan

13:30 – 13:50

INTERREG IVC – the political dimensions – introduction to

  • The VERSO project – expected political outputs
  • The framework of the Project Political Board (PPB)
  • Perspective from Lead Partner

13:50-14:00

SC approves Draft Terms of Reference for Project Political Board

14:00-14:15

Project Political Board – official constitutes itself by approving draft terms of reference for PPB

14:15-14:29

Boarding – for bus trip – at Emdrupvej 115, entrance C2

14:30

Take-off – departure

15:00 – 17:50

  • Refreshments on board the bus
  • Dialogue – questions  - reflections  on the project objectives
  • Get-together and presentations of project members

17:50

ETA estimated time of arrival at Middelfart

18:00-18.30

Welcome by Mayor of Middelfart at Comwell Hotel, Karensmindevej 3, 5500 Middelfart

19.00

DINNER with invited speakers with various experience with volunteers

Thursday 31 May 2012 – Middelfart, Denmark

7:30-8.30

8:30-9:30

Breakfast

Steering committee meeting part II
Approval of draft Implementation Plan
Approval of draft Financial Handbook

9:45-10:00

Introduction to the programme of 31st and to the press Conference on 1st June



10:00-10:15

Partner 2 Middelfart introduces the field visits scheduled for the afternoon. Signing up for field visits during

Two tracks

10:00 -12:00

Budget and INTERREG Programme manual

By Sveatlana Wolkow & Jan Kronhede-Jensen

10:15-10:45

Coffee break

10:45-12:00

Outline – collaboration between knowledge partners and Regions.
How can we use the fields visits for modeling for the best practice manual?
And for sampling of cases?
Presentation of preliminary case model with examples from the experience of Middelfart – PPB is invited to submit recommendations and ideas for the sample design.

10:45 -12:00

Communication Plan & Dissemination
by Communication Managers
Mie Spuur Simonsen, P2 &
Knud Holt Jensen, LP

12:00-12:45

International Lunch

13:00-16:00

17.00-18.00

18:00-19:00

Field visits – in smaller groups to five different cases of

This will be used to illustrate the preliminary theoretical Framework of the sampling design for best practice cases.

  • Stay healthy all your life
  • Energy Village in Føns
  • Corporate Social Responsibility  CSR award related to senior citizens
  • ESCO – project - Buildings i Middelfart Municipality – optimised with green energy
  • Visit to Hindsgavl Animal Park – how to involve Volunteers 

The local press has been invited to join the field trips

Volunteers for employment of young people in the Middelfart Municipality.

Social – free time

Financial Reporting procedures

Introduction to financial Handbook – templates and reporting procedures, including the project VERSO administrative platform (Sharepoint)

Ms. Svetlana Wolkov & Mr. Jan Kronhede-Jensen, Center of Administration, AU.

Financial Reporting Procedures - Questions & Answers

19:00

Dinner & Entertainment

Presentations of Impressions from the field visits

Mentors for Employment of Young people

Friday 1 June 2012 - Middelfart, Denmark

7:30-8.30

Breakfast

8:30-9:00

Check-out, each partner pays hotel on the spot

(only cash or international credit cards)

9:00-9:30

PPB present their top five recommendations to the project

partners

9:30-10:00

Boarding – bus with luggage and transport to Press

Conference

10:00-11:00

Press Conference Culture Island

11:00

Departure to Copenhagen

14.30

Arrival to Copenhagen Airport directly by bus –

The time schedule of 1st is elaborated based on the flight

Info received so far – kindly forward your flight details.

Verso is funded by:

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Revised 2012.06.19